(Office Print Output Plugin in ProcessMaker 4 (CommunityApplied plugins

Smart Document Generation in Business Processes

In todays data-driven organizations, process automation is not only about executing workflows its also about generating accurate and professional outputs that reflect the identity and structure of the business.

The Office Print Output feature bridges the gap between process data and document generation, enabling organizations to automatically produce Word and PDF outputs directly from their process workflows.

From Workflow Data to Structured Documents

Every business process ends with a result whether its an approval letter, a report, a contract or an internal request form. Traditionally, these documents were manually created, which increased errors and delayed operations.

With the Office Print Output feature, each process can automatically generate a document based on the data collected during the workflow, ensuring accuracy, consistency and compliance with organizational standards.

Through the Process Designer, process owners can easily create, edit, and manage document templates in a dedicated section called Output Templates.

Each template can be configured with a name, description, and preferred output library, with full support for Word and PDF formats. This flexibility allows every process to produce exactly the type of document required whether it’s a dynamic PDF report or an editable Word file.

Integrated with the Form Builder

In the Form Builder, designers can add an output component directly to their forms. This allows users to trigger document generation from within the process interface.

The component can be customized from button labels like Print or Generate Document to linking it with the desired output template. This integration ensures that users interact seamlessly with the document creation process, without leaving the workflow environment.

Dynamic, Customizable and Brand-Aligned

What makes this feature particularly powerful is its ability to incorporate HTML content, dynamic data, and images. Designers can assign data fields from the form to placeholders within the template, ensuring that each output reflects real-time process information.

Images can also be dynamically injected from the form or defined statically within the layout ideal for adding company logos, signatures, or document headers that maintain a consistent corporate identity.

Benefits for Process-Oriented Organizations

Standardization: ensures that all process outputs follow a unified, branded structure.

Accuracy: eliminates manual errors and guarantees data consistency across documents.

Efficiency: saves time by automating document generation within workflows.

Scalability: supports multiple formats and templates for different departments or use cases.

Compliance: provides a reliable way to produce traceable and auditable process documentation.

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The Office Print Output feature transforms the way organizations handle their process documents from static, manual creation to automated, dynamic generation.

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